New Hire Reporting Requirements

PEO executives meeting in office

Written by Bradley Morton

Director of Human Resources

Applied Business Solutions

October 12, 2021

Florida Requires All Employers to Report New Hires
All employers, regardless of size, are now required to report their newly hired or re-hired employees working in Florida to the state. Previously, only employers with 250 or more employees were required to report new hires. (You must also report independent contractors if you pay them $600 or more per year.)

Employers must send the following information to Florida’s State Directory of New Hires: The employee’s name, address, date of hire, social security number, and (if available) date of birth, as well as the employer’s federal employer identification number (EIN). Reporting is due within 20 days of when the employee is hired or, if reporting electronically, twice per month, 12 to 16 days apart.

Minimum Wage Increased
Florida’s minimum wage has increased to $10 per hour as of September 30. The minimum cash wage for tipped employees is $6.98 per hour.

We alerted you in December, but want to remind you, given the unusual effective date. Also, an updated poster (2021–2022) is now available from the Florida Department of Economic Opportunity and must be posted in a conspicuous location in the workplace. 

What is Human Capital Management?

Human capital management (HCM) provides an overall strategy to hiring the right talent, managing performance and optimizing productivity.

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Applied Business Solutions has 75+ years of combined Payroll, Insurance and Human Resources experience with companies ranging from 1 to 2,500 employees.